Governance Board Name

Program Code  (Federal Program Inventory)

Bureau Code

CIO Involvement Description

Commerce IT Review Board (CITRB)

006:019

00

The DOC CIO co-chairs the CITRB along with the DOC CFO/ASA; the CITRB Review is part of the department’s Investment Review Process and is focused on new or re-competed acquisitions required to support major investments and non-major investments with life cycle costs at or above $10 Million. The CITRB Review ensures reviewed IT investments have an acceptable IT acquisition strategy, a viable technical approach, a risk plan, and an acceptable business case.  A CITRB Review provides approval or disapproval by the CIO of requests for IT Investment Authority (ITIA) and the Acquisition Plan. The ITIA approval is contingent on the operating unit having budget approval and ITIA approval is required before an operating unit/Office may enter into a contract.  A formal memo with the ITIA decision will be issued at the completion of the review.  (See Appendix 1 for details on the CITRB Review.)
In addition to initiation by the DOC ITR Process, a CITRB may be requested at any time by DOC Executive Leadership, the DOC CIO, the DOC CFO, the DOC Senior Procurement Executive, or Bureau Management

Commerce IT Programmatic Review

006:019

00

The DOC CIO chairs this review which is focused on the programmatic review of existing IT programs or projects. Programmatic reviews are more formal and may be attended by the entire CITRB Board membership. These reviews ensure that an IT program or project is aligned with strategic plans, supports mission requirements, complies with enterprise architecture guidance and IT policies, minimizes project risk including security risk, and demonstrates value as defined by the stakeholders of the initiative. These reviews can be initiated at any time by the DOC CIO, CITRB Members.

CIO Review

006:019

00

The DOC CIO can hold a CIO Review at any time and is a less formal review that will take place as a focused discussion among the program/project team and the DOC CIO, Bureau CIO and other invited participants. The discussion may focus on a wide verity of topics to include programmatic concerns, challenges, status overview, inherent risks, or collaboration opportunities. ITR CIO Reviews are scheduled on an “as needed basis” at the request of the DOC CIO or by a program or project.  Prior to review the DOC OCIO will provide specific guidance as to the expected content, discussion topics and intended outcome of the review. At the completion of the ITR CIO Review, a formal memo will be issued to the Bureau leadership and program/project team.

Milestone Review Board (MRB)

006:019

00

An ITR Programmatic review may be scheduled due to a downgrade of scores received on the OMB CIO IT Dashboard. (See Appendix 4 that provides details of this process.) or may be triggered because of OMB CIO IT Dashboard deficiencies (indicated by a Red or Yellow score), risks, issues, or concerns. In addition, an ITR Programmatic review can serve as a formal TechStat review, in which case OMB will be invited. A formal memo will be issued at the completion of each review.

Acquisition Review Board (ARB)

006:019

00

All acquisitions with a lifecycle costs, of more than $75 million are required to be reviewed by the Department ARB.  If this it is an IT acquisition that meets this threshold, then the ARB and CITRB convene jointly with the CIO as a co-chair in determining if the proposed procurement should be approved, with or without conditions and inclusive of the CIO's IT Investment Authority to establish the maximum delegation of procurement authority amount and duration.